Cancellation Policy
Community Guidelines
Fees
Privacy
Referral Terms
Social Event Policy
Terms of Service
Legal

Kinsfather Studios Cancellation and Refund Policy

Effective Date: April 28th, 2020 – 12:00 AM PST. This update modifies the prior policy update made effective on March 26th, 2020. For information regarding Kinsfather Studios’s updated terms in light of coronavirus (COVID-19), please navigate to the headings below for “Excused Cancellations,” “Policy for Cancellations Due to COVID-19,” “Kinsfather Studios-Initiated Cancellations” and “Kinsfather Studios Credits.”

This Cancellation and Refund Policy (“Cancellation Policy”) is incorporated into the Kinsfather Studios Services Agreement applicable to use of the Services and the Platform. Please read this policy carefully. You may not use the Services if you do not agree to this Cancellation Policy

Kinsfather Studios is designed to help Hosts and Guests efficiently and conveniently complete Bookings. Every Booking is a Host’s commitment to make a Space available to a Guest. When Guests cancel Bookings, the Host’s ability to Book that Space during that time becomes increasingly difficult because other interested Guests may have already made other plans. When Hosts cancel Bookings, Guests’ events and plans can be severely impacted and may require intensive logistical support from Kinsfather Studios. Nonetheless, plans may change, requiring Guests or Hosts to cancel Bookings on occasion.

This Kinsfather Studios Cancellation Policy covers all cancellations and refunds on the Platform. Both Guests and Hosts are subject to and must comply with this Cancellation Policy when cancelling a Booking.

We reserve the right to amend this Cancellation Policy for any reason and at any time by posting an updated version to our website as provided in the Kinsfather Studios Services Agreement. In the event of conflict between this Cancellation policy and the Kinsfather Studios Services Agreement, the Kinsfather Studios Services Agreement controls. The only terms applicable to any Cancellation are those then currently in effect when a Cancellation is processed by Kinsfather Studios.

Please note, All Bookings are subject to Kinsfather Studios’s Grace Period policy which provides a full refund for Bookings cancelled within 24 hours from receipt of a Booking Confirmation but no later than 48 hours prior to the Event start time. Kinsfather Studios shall have final say in any dispute between Hosts and Guests regarding the application of cancellation policies.

CANCELLATION POLICY CHOICES FOR HOSTS

We understand that every space is different and that a single cancellation policy does not fit all Booking circumstances. That’s why we provide a spectrum of options so that Hosts can choose the policy that works best for their space and business. Hosts must choose one of the following cancellation policies.

VERY FLEXIBLE

Guests may cancel their Booking until 24 hours before the event start time and will receive a full refund (including all Fees) of their Booking Price. Bookings cancellations submitted less than 24 hours before the Event start time are not refundable. See Additional Terms section below for more information.

FLEXIBLE

Guests may cancel their Booking until 7 days before the event start time and will receive a full refund (including all Fees) of their Booking Price. Guests may cancel their Booking between 7 days and 24 hours before the event start time and receive a 50% refund (excluding Fees) of their Booking Price. Booking cancellations submitted less than 24 hours before the Event start time are not refundable. See Additional Terms section below for more information.

STANDARD 30 DAY

Guests may cancel their Booking until 30 days before the event start time and will receive a full refund (including all Fees) of their Booking Price. Guests may cancel their Booking between 30 days and 7 days before the event start time and receive a 50% refund (excluding Fees) of their Booking Price. Cancellations submitted less than 7 days before the Event start time are not refundable. See Additional Terms section below for more information.

STANDARD 90 DAY

Guests may cancel their Booking until 90 days before the event start time and will receive a full refund (including all Fees) of their Booking Price. Guests may cancel their Booking between 90 days and 14 days before the event start time and receive a 50% refund (excluding Fees) of their Booking Price. Cancellations submitted less than 14 days before the Event start time are not refundable. See Additional Terms section below for more information.

Additional Terms

Cancellation Confirmation

A Booking is only officially cancelled once the Guest has received confirmation of the cancellation from Kinsfather Studios. See How to Cancel A Booking section below for more information.

Host Payouts

Host payouts will vary depending on the specific cancellation policy chosen by the Host and other circumstances. If Kinsfather Studios, in its sole discretion based on the applicable cancellation policy, determines a Guest is entitled to a refund, the Host payout will be calculated by deducting from the subtotal price of the Booking (which includes the Booking Price and any Host Add-ons Fees) any Kinsfather Studios Service Fees or Concierge Services Fees, and then reducing that amount by the percentage specified in the applicable cancellation policy. Cleaning Fees refunded to Guests will not be paid to Hosts. Payouts are typically made within 3 to 7 days after the cancellation is confirmed.

Taxes

Kinsfather Studios will refund any taxes we collect that are related to amounts refunded to guests. Any taxes due on the non-refundable portion of canceled Booking will be submitted to the appropriate tax authority.

Cleaning Fees

Cleaning Fees are fully refunded to Guests if cancellation of the Booking is confirmed before use of the Space.

Host Add-Ons

Host Add-Ons (excluding food or beverage services) are subject to the same cancellation policy as the Space. Food and Beverage cancellations are subject to the cancellation policy set by the Host at the time of confirmation of the Add-On.

Multi-Day Bookings

For multi-day and nonconsecutive-day Bookings, the deadline for cancellation set forth in the applicable cancellation policy shall apply to Event start time for each day in which the Space is Booked.

Calculating Cancellation Deadlines

All cancellation periods are calculated based upon local time for the Space.

Cancelling Vendor Services

Vendor cancellation policies vary based on the Vendor and are provided prior to Booking Vendor Services. If a Vendor does not provide a cancellation policy prior to Booking Vendor Services, the cancellation policy set by the Host will apply. Kinsfather Studios Services Fees and Concierge Services Fees are not refundable for Guest-initiated cancellations of Vendor Services.

Cancellations by Hosts or Vendors

Any Host- or Vendor-initiated cancellations will be fully refunded to the Guest (including any Fees paid). The Host or Vendor cancelling the Booking will be responsible for losses incurred by Kinsfather Studios or the Guest associated with any cancellation, and all scheduled payouts for that Booking will be cancelled. In addition, Kinsfather Studios may issue Fines to Hosts and Vendors for cancellations. Kinsfather Studios may deduct or debit any Fines from amounts that would otherwise be payable, or (ii) invoice such Fines to be paid within seven (7) days.

Fines for Host-Initiated Cancellations

A Host may be responsible for costs, expenses, and other losses, and be subject to Fines, if they make unexcused cancellations. A Host may be subject to the following as a result of an unexcused Host-Initiated Cancellation:

  • Displacement costs for Guests;
  • A Fine of the greater of $100 or 15% of the total price of the Booking.
  • Delisting of the Host’s Space if the Hosts cancels multiple Bookings within a six-month period;
  • Modifying the listing page description to include publicly available information about previous cancellations, or suspension or termination of your Account.
  • Hosts that have earned “Power Host” designation will forfeit that designation and any associated benefits after 1 cancellation for no less than 6-months.

Kinsfather Studios may, but is not obligated to, waive costs, expenses and Fines for Host-initiated cancellations under the following circumstances:

  • Kinsfather Studios determines that a Booking was accidentally accepted by a Host, so long as the Host cancelled within 2 hours of confirmation;
  • A Guest provides false or misleading information in a Booking request that materially affects the Booking or Event;
  • A Guest uses, or intends to use, a Space in a manner inconsistent or incompatible with the Space Description, the Booking Agreement, or other limitations agreed upon between the Guest and Host;
  • Inappropriate or illegal activity taking place during an Event;
  • A Host and Guest mutually deciding to cancel the Booking in accordance with this Cancellation Policy; or
  • Any excused cancellations.

Excused Cancellations

Kinsfather Studios may allow a Host or Guest to cancel a confirmed Booking due to extenuating circumstances (e.g., conditions that arise after a Booking has been confirmed and with minimal notice prior to the scheduled Event) (an “Excused Cancellation”). Kinsfather Studios may require Guests or Hosts to provide evidence to support an Excused Cancellation. Where approved, Fees will be refunded in full; or Kinsfather Studios Credits may be issued to the Guest and no payout will be sent to the Host without Cancellation Fees or Fines. The following circumstances may be considered grounds for an Excused Cancellation:

  • Unexpected death or serious illness of a Host, Guest, or immediate family member of either;
  • Serious injury that directly restricts a Guest’s ability to travel or a Host’s ability to provide the Booked Space;
  • Significant natural disasters or severe weather incidents triggering a state of emergency that directly impact use of a Space or the Guest’s ability to travel to the Space;
  • Urgent travel restrictions or prohibitions, or severe security advisories issued after the time of Booking, by an appropriate government office or agency;
  • Severe property damage or unforeseen maintenance issues that directly impact the safe use of the Space; or
  • Legal, municipality, or utility injunction or order that directly restricts use of or access to a Space.

Policy for Cancellations Due to COVID-19

On March 11, 2020, the World Health Organization (WHO) declared the outbreak of coronavirus, known as COVID-19, to be a global pandemic. Since then, the outbreak has evolved rapidly with governments around the world taking swift action to slow the spread of COVID-19. While Kinsfather Studios has determined that the COVID-19 pandemic generally will not constitute an Excused Cancellation, Kinsfather Studios is providing the following coverage for COVID-19 to balance the concerns of its users. Please monitor this page for updates; Kinsfather Studios reserves the right to revise the dates or other terms of this policy, and will provide notice of any modifications.

Bookings Confirmed, Updated or Rescheduled before March 25, 2020, for Events scheduled to occur prior to May 31, 2020.

Guests who cancel Bookings confirmed, updated or rescheduled prior to March 25, 2020, for Events scheduled to occur prior to May 31, 2020, are eligible to receive a refund. Kinsfather Studios may work with such Guests to provide a Kinsfather Studios Credit (defined below) in lieu of such refund.

Bookings Confirmed, Updated or Rescheduled before March 25, 2020, for Events scheduled to occur on or following May 31, 2020.

Guests who cancel Bookings confirmed, updated or rescheduled prior to March 25, 2020, for Events scheduled to occur on or following May 31, 2020, will not be entitled to cancel and will not be eligible to receive a refund due to COVID-19. In certain limited circumstances, where a Guest submits to Kinsfather Studios a request for an accommodation due to COVID-19-related circumstances, such as health or travel advisories, restrictions on gatherings, quarantines or shelter in place mandates, Kinsfather Studios may in its discretion issue a Kinsfather Studios Credit for such Bookings. Kinsfather Studios may require Guests or Hosts to provide evidence to support such circumstances.

Bookings Confirmed, Updated or Rescheduled after March 25, 2020

Bookings that are confirmed, updated or rescheduled following March 25, 2020, will not be covered by this Policy for Cancellations Due to COVID-19 because the associated risks and impacts to such Bookings are not unforeseen as of such date. Host and Guest cancellations in these scenarios will be refunded and paid according to the cancellation policy chosen by the Host and posted in a confirmed Booking.

Kinsfather Studios-Initiated Cancellations

Kinsfather Studios may decide, in its sole discretion, that it is necessary or appropriate to cancel a confirmed Booking. Kinsfather Studios may cancel a Booking at any time prior to the Event start time and issue a full or partial refund or a Kinsfather Studios Credit to a Guest. When Kinsfather Studios initiates a cancellation, any refunds or payouts will vary depending on the circumstances that prompted the cancellation. Neither Kinsfather Studios nor any of the other parties to the cancelled Booking shall have any liability or obligation for any such Kinsfather Studios-initiated cancellations. The following are circumstances in which Kinsfather Studios may initiate a cancellation:

  • An Excused Cancellation;
  • The removal of a Host or Space from the Platform prior to the Start Time;
  • Any actual or potential illegal or unauthorized activity;
  • Risk of harm or safety concerns;
  • Failure to provide proof of insurance, including event or film production insurance, when requested by Kinsfather Studios;
  • Any violations of the Community Guidelines; or
  • Any other reason.

How to Cancel a Booking

To cancel a Booking, submit a request to cancel using the “Cancel Booking” designations on the Platform (mobile app or website). Cancellation requests cannot be submitted through messages, phone calls, chats, or emails to Kinsfather Studios. If you are unable to locate the Cancel Booking icons on the Platform, please contact our Customer Experience Team. For calculating refunds, submitted cancellation will be confirmed upon proper submission of a cancellation request to Kinsfather Studios. After submission, Kinsfather Studios may allow or require up to 48 hours to finalize the cancellation.

Kinsfather Studios Credit

In certain situations, including Excused Cancellations, Kinsfather Studios-Initiated Cancellations, and the Policy for Cancellations Due to COVID-19, a Guest may be issued a dollar-for-dollar credit that may be applied towards a future Booking (a “Kinsfather Studios Credit”). Guests may opt to receive a Kinsfather Studios Credit as a substitute for any amounts that would otherwise have been owed to them as a refund.

Kinsfather Studios Credits can be used for Bookings, Vendor Services, Host Services, or Additional Fees including overtime or dispute claims. Hosts will be compensated for completed Bookings made with Kinsfather Studios Credits under the same terms as all other Bookings. Kinsfather Studios Credits may not be exchanged for dollars after they have been issued to a Guest.

Rescheduled Bookings

When approved by Kinsfather Studios, a Guest or Host may have an opportunity to reschedule that Booking. Any rescheduled Bookings must be:

  • For substantially the same duration as the original Booking, according to the Host’s approval;
  • Confirmed prior to the original Start Time;
  • Rescheduled for a time within 90 days of the original Start Time; and
  • Only rescheduled once.

Rescheduled Bookings are non-refundable once confirmed. Any successive rescheduling attempts or failure to successfully reschedule a Booking within the conditions above will result in a cancellation of the Booking, subject to the Cancellation Fees or Fines identified in this Policy, depending on the initiating party. Rescheduling by Guests may result in additional Kinsfather Studios Service Fees.